Every time you’re planning an event, be it a small or large event, party rental equipment will come in handy. You’ll need rental chairs, rental tents, party tables, and bar stool rentals for events such as weddings, meetings, conferences, baby showers, meetings, school reunions, and family reunions.
However, before obtaining party event rentals, there are several factors you should consider to ensure you get the right ones. These three tips will help you choose the right party rental equipment for your event.
1. Consider Your Number of Guests
The number of guests you expect at your party should guide your selection for event rentals. If you can confirm your exact guest size for your planned party, you will have an easier time renting party equipment. You must know in advance the number of guests expected to attend or have an accurate estimate.
There are two scenarios you should seek to avoid when planning a party. First, you don’t want to have insufficient party supplies. Imagine if your guests exceeded your seating capacity, or you didn’t have enough chaffing dishes or glassware? Also, you don’t want to spend carelessly by hiring excess party rentals.
If you don’t have a precise guest list, assume that all the invited guests will attend and plan using that number. Professional party planners say that about 83% of invited guests attend a party.
2. The Amount of Space at Your Event Venue
Consider the space you have available and whether your party is taking place in an outdoor or indoor venue. For instance, if you are utilizing party tent rentals, carefully select tent accessories that will not overtake space in the tent. You want your guests to have enough personal room and social distance to interact freely.
Some event rentals will fill up your party venue while some will free up space. This is where you will need the advice of a professional party planner. Your selection of party chairs and tables should complement the space in your party venue.
Depending on the available space and the design you want your party to take, you may choose round tables, cocktail tables, or rectangular tables. The same goes for chair rentals. You can choose Chiavari chairs, risen chairs, stacking chairs, or bar stool rentals. Ideally, you should arrange your chairs and tables in a design that’s comfortable and leaves enough room for guest interactions.
3. Hire Your Party Rentals in Advance
Engaging an event rental company in advance will give them enough time to put all of your event supplies in order. You may even invite an event planner to your scheduled party venue so you can share design ideas. Party planners are ideal to engage in event planning.
Since they know the colors, sizes, and shapes of different party rentals available in their company, party planners will have more accurate design ideas for your party. Such a party planner will help you select the party rental equipment that will be the best fit for your party venue. Expert party planners will consider the small details that go into planning a party, details that you may forget.
For instance, if some of your guests are older, you may want to prioritize mobility and comfort. In such a case, you may opt for rising recliner chairs or high back chairs over a bar stool rental. Also, if you’re expecting young children to attend your party, you may rent some children’s chairs and tables.
When planning a party, don’t let the worries and costs of buying party equipment drag you down. It’s easier and more affordable to rent all the party supplies such as bar stool rental from an event rental company. Before procuring your party rental equipment, consider your guest size and your venue’s space, and be sure to also engage a professional party planner. This way, you avoid excess rentals costs while ensuring that all of your guests are comfortable and enjoy your party.