Planning an outdoor corporate event can be a challenging task, especially when there is a large number of employees involved. Not only will you be renting a tent, but you’ll also need to consider other essential requirements such as table and chair rentals as well. The tent you choose is a huge factor if you need to plan a party on a budget and deadline. How do you determine what you’ll need for your event to be successful? Here’s what to consider for your outdoor corporate event tent rental.
Event Location Preparation
Where your event is located will have a large impact on the cost of your corporate event tent rental. If the area has uneven terrain, you may incur additional fees for tent setups. You will also need to have any electric and gas lines flagged at least 3 days before the day of the event. You may also need to acquire a permit from city hall since you are hosting your party outdoors.
Tent Rental Types
If your corporate event is small to mid-sized, you may want to consider pole tents which can be more affordable. They are designed to be set up in grassy areas. If you are planning to hold your event in a parking lot or close to your building, you’ll want to choose frame tents.These tents will also give more space for guests to move around freely without any poles getting in the way.
Costs For Party Tent Rentals
The total cost for the tent rentals you choose will depend on the number of guests as well as any additional accessories. A typical pole tent for around 250 guests is about $2,600. This is for a pole tent that is 40 x 100 in size. A structured tent with sidewalls that is roughly the same size can be priced around $3,800. You’ll also need to ask the company about any delivery, setup, and breakdown fees they may charge as well.
When considering your corporate event tent rental, ask around for recommendations and check online for reviews and price comparisons. By taking your time, you’ll be able to make your event a huge success without having to cut deep into your bottom line. Your employees will be able to have a great time, no matter what the weather might bring!