If you’re planning an event and you don’t have everything you need immediately on hand, an event rental company can help you out. Whether you’re a first-time event planner or you’re a veteran in the field, remember to consider the following things before you work with an event rental company and invest in things like tent and linen rental.
Inventory Size and Quality
A perfect party event rentals company should hold a wide variety of inventory, which will give you many choices on equipment. A wide range of items will also grant you a chance to do one-stop shopping instead of moving around a lot. Ideally, you should find seats, varying linen rental fabrics, tables, stages, dance floors, cutlery and utensils, stanchions, and tents, and their pipe and drape accessories, among others. Lastly, ensure that the rental equipment is well-maintained and of high quality.
Setup and Teardown Services
Some wedding and party rentals don’t offer transportation services for the movement of your hired items from their warehouse to the site of your event. Some rental companies also don’t provide takedown and setup services before and after the party. It’s advisable to always choose a rental company that provides these services because they’ll make your work easy. For instance, there are particular skills required when handling linen rental fabrics and the pipe and drape equipment. Hiring a service provider that can help you set up and tear down such supplies is crucial to the success of your event.
Fine Print
Different rental companies have different terms and conditions. For instance, some companies will charge you some fee for canceling a placed order. Some companies may also require you to clean the supplies after using them. As such, always check the terms and conditions of each company’s contract to avoid surprises.
Experience in the Field
It’s prudent to choose a company with a good deal of experience in the party rentals business. A company that has helped many customers has a great deal of experience, and it may know how to overcome most challenges that you may encounter. Reputable equipment rental companies that have been around for a long time should be considered first, especially if you can find many positive customer reviews about them. You may also ask for the company’s referral list of its past customers.
Professionalism and Customer Service
Perfect rental companies should be part of the relevant trade associations in the event planning industry. These companies should also have staff with some appropriate formal training and certification. They should also have reasonable response times (24 – 48 hours), and they should provide detailed information, including product information, location, contacts, and event supplies and layouts.
Making all these highlighted considerations when hiring equipment for your event is likely to increase your success. But always remember that such companies get many reservations, and you have to plan and make your reservations early too.