Hosting an Outdoor Corporate Event This Winter? Read These 4 Tips!

Dec 13, 2016

When it comes to hosting a corporate event, you need to strike the perfect balance between professional and fun. After all, no one wants to come to a boring affair, especially for work purposes. Any time you need a complete event rental for your business, there’s bound to be a lot to coordinate. But it can get especially tricky during the winter months — particularly if you’re looking to host the party outdoors. But there’s good news: you can make a tent rental work in the wintertime. All it takes is a little creativity. Here are our top four tips for renting a tent for your outdoor corporate event this winter:

Bring the heat

If you’ve chosen to use a party tent rental, you’ll likely need to supply some extra sources of heat. While some event tent rental companies may have heated tents, here at Allied, we have a number of heater options at your disposal. We have everything from mushroom style patio heaters to ones that operate at 170,000 BTUs. That means that, no matter the size of your outdoor corporate event, all your guests will be warm and toasty. You can also use heat lamps as an alternative.

Warm up with food and drink

With any party, it’s important to provide enticing food and drink. Under normal circumstances, 80% of guests will accept coffee or tea if it’s offered — but for a winter event, this number may be even higher, so you may want to have a well-stocked hot bar with coffee, tea, and hot chocolate options. Consider serving seasonal foods that will help your guests feel cozy, like soups, stews, or pasta dishes. They can easily be kept warm throughout the night and will add to the comfortable atmosphere.

Utilize good lighting

In the winter, you may actually want to use a tent that has built-in windows. Because the days are shorter, it’s good to use what natural light you can. Then, you can supplement with track lighting or other atmospheric options when it gets dark. Be sure not to use harsh fluorescent or LED lights for the sake of your guests’ comfort.

Get cozy

If you opt for chair rentals, consider arranging them in pairs or tight groups. This will help with the flow of body heat. If your chair rentals are too spread out, the tent will feel colder to your attendees. You may also want to think about using wooden chair rentals, rather than metal or plastic. They won’t feel as cold to the touch, and you can even adorn them with cushions for extra flair and comfort.

Looking to rent a tent for your outdoor corporate event this winter? We’ve got you covered. Contact us today to find out more about our services and full catalog!